Question

You work for a large insurance company which always has large quantities of confidential documents to destroy, therefore your company uses the services of a specialist firm. At the Exhibition of Inventions, you saw a new type of shredder. Write an e-mail (75-85 words) to your Head of Department, including:

· some details about the machine, e.g., shreds paper and cardboard / fully automatic / fitted with energy-saving device / very quiet, etc.

· why you think it would be a good idea to buy this machine, e.g. good investment / economical than …

Answer 1

Considering the situation described above, you should write an e-mail to your Head of Department, beginning with the salutation Dear Sir,

LETTER OF REQUEST

Following my attendance at the Exhibition of Inventions, I saw a new type of shredder that I believe would be more beneficial to our company.

I would like to use this space to list some of the benefits of buying this new type of shredder.

Without wasting your time, here are some of the benefits we would obtain:

• This type of new shredder can shred both regular paper and cardboard;

• The operational mode of this new type of shredder is fully automatic;

• It is designed to work effectively as an energy-saving device;

• It is silent when in use;

• Aside from the operational benefits, it would be a good investment for us in the long run. This is because it would be economical to shred the paper waste by ourselves than outsourcing it.

On this note, I hope you consider my points above so we can quickly purchase this new type of shredder.

Thank you as you peruse this suggestion.

Yours Sincerely,

Mr. ABC.

Financial Director.

Generally, a letter of request in an email include:

• Salutation;
• Heading;
• Introduction;
• Body of the letter;
• Conclusion;
• Salutation;
• Your name;
• Signature.

Hence, in this case, it is concluded that this type of email should be a formal email.

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