Microsoft Project 2016 Essential Training
1. You are given a deadline for a project. What is the drawback of using that specific date as your Project Finish Date when scheduling in the Project Information dialog box?
There is no drawback. You should always begin by using a specific date as your Project Finish Date.
Microsoft Project will work backward to determine your start date, but there will be no flexibility to accommodate delays along the way.
You should never accept deadlines that are given to you by others.
If you choose a Project Finish Date, you'll also have to manually determine your start date.
2. Etna works on many projects. As she creates a new project file, she goes to the File tab, selects Options, and then goes to the advanced category for the General section to check a box. What is she trying to do?
Create a new file with a set of parameters.
Make sure the Save As dialog box opens every time there is lapse of five minutes when editing a project file.
Set the security features for the file.
Make sure the project information dialog box automatically opens when creating a new project file.
3. Raj was concentrating so much while working on his project plan that he was late for a meeting. When he went back to his office, he noticed his system had restarted and his project file was not updated. What advice would you provide Raj in this situation?
Get a timer app to remind you about meetings.
Back up your system at least once per week.
Save your files early and often.
Call IT to see whether they can retrieve the file.
4. You would like to place an image of your project plan in a presentation. Before you copy the image, what do you need to do?
Increase your screen size as much as possible.
Make sure you can see all columns and the Gantt chart.
You don't need to do anything, because Project will condense the image.
Choose the Selected rows and columns option.
5. Rick is trying to figure out his project plan task values. Which equation would he use?
Duration = Work * Units
Units / Duration = Work
Duration = Work + Units
Duration = Work / Units
6. What is the easiest way to find a command that you use often for projects?
Right-click any tool icon in the Ribbon, then select Add to Quick Access Toolbar.
Double-click any tool icon, then select Add to Quick Access Toolbar.
Hover over any tool icon, then select Add to Quick Access Toolbar.
Drag any tool icon to the Quick Access Toolbar.
7. The _____ is a feature for managing the elements in your Project files and the Global Template.
Organizer
Elementor
Planner
Arranger
8. Your coworker is confused about the baseline in a project. What is the best description of a baseline?
It is the actual values of your schedule, scope, and costs.
It is a snapshot of your initial schedule, scope, and costs.
It is the estimated values for your schedule, scope, and costs as you progress.
9. Mako is reorganizing some of the tasks in his project plan. He selects a Summary task and its subtasks. The pointer changes to a four-headed arrow. What does this tell Mako?
He can copy the tasks, then paste somewhere else in the project plan.
He can now drag and drop these tasks to another location in the project plan.
He can delete the tasks, go to where he wants them to be, and then Undo.
He can right-click, then choose to Move the tasks to another location.
10. Kendra goes to the View tab, and turns on the Details checkbox. What does she now see in her project view?
Timeline on the bottom, Details on the top, and Gantt to the left
Details on the top, and Gantt view on the bottom
Gantt view on the top, Timeline to the right, and Details on the bottom
Gantt view on the top, with Details on the bottom
